Built for small contractors
CrewGauge fits the way small construction companies actually work: subs, crews, trucks, jobsites, checks, cash, Zelle, Excel, QuickBooks, and a lot of end-of-day sorting.
CrewGauge for small contractors managing subs
Know what your subs did, what they are owed, and what each job is costing.
CrewGauge is the field-to-checkbook app for small construction companies managing subs. Capture billable time, mileage, expenses, job updates, photos, and GPS-backed context from the field, then approve, mark paid, and export clean records by project.
Where the day's work gets sorted before the checks get cut.
Point-in-time GPS context. No all-day tracking.
- Field records your subs can submit
- Approval queues your office can trust
- Project exports your books can use
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The old way is messy
Stop sorting the day from text threads, screenshots, and memory.
Small contractors do not usually have a clean field-to-checkbook system for subs. Hours come in by text. Receipts show up as photos. Mileage gets remembered later. Job updates are buried in a thread. Then the owner has to decide what is owed before the record is clean.
- Time is submitted late, rounded, or missing job context.
- Mileage and expenses are scattered across texts and receipts.
- Photos and job updates are separated from the pay record.
- Owners chase clarification before checks can be cut.
- Labor cost by project is hard to trust until the job is already over.
CrewGauge turns the end-of-day tailgate conversation into a clean record: who worked, what happened, what is owed, and what each job is costing.
A simpler field-to-checkbook workflow
CrewGauge keeps the record straight before money goes out.
CrewGauge gives every sub a simple way to submit the day's field record and gives the owner one place to review it. Capture the work, sort the exceptions, approve what is owed, and export clean records by project.
Built for field conditions
Field records can be captured from the jobsite, with offline-first support and sync when service returns.
Built for trust
CrewGauge uses point-in-time submission context like GPS, QR, notes, and photos without tracking crews all day.
Three steps
From the field to the checkbook, without the paper chase.
1. Subs submit the field record
Time, mileage, expenses, notes, photos, and job updates are tied to the right job.
2. Owners review what needs attention
Clean records move forward. Exceptions and unclear items get flagged for review or clarification.
3. Approve, mark paid, and export
Approve what is owed, record payment status, and export records by project.
What CrewGauge helps you capture
Time, costs, proof, and job updates in one field record.
- Billable time by job, sub, worker, trade, or work category
- Manual time entries with reason and owner review
- Optional clock-in and clock-out
- Point-in-time GPS and QR-backed job context
- Mileage and reimbursement requests
- Expense entries with receipt/photo support
- Job updates: done, blocked, needs material, needs decision
- Photos and notes tied to jobs, time, expenses, or updates
- Owner approval queue
- Request clarification instead of chasing texts
- Mark approved items as paid by check, cash, Zelle, or other method
- CSV export for QuickBooks, Excel, invoicing backup, or records
For owners
Know what happened on every job before you pay for it.
Stop rebuilding the week from texts. CrewGauge gives you one review flow for sub labor, mileage, expenses, photos, and job updates before money goes out.
- See pending, approved, and paid records by project
- Review billable time, mileage, expenses, and job updates together
- Catch missing context before checks are cut
- Request clarification without losing the trail
- Export clean records to support the books
For subs
Submit a clean record and get paid with less back-and-forth.
CrewGauge gives subs a simple way to submit billable time, mileage, expenses, notes, and job photos from the field, even when service is bad.
- Log billable time by job
- Submit mileage or expenses with notes and photos
- Add job updates when work is done, blocked, or waiting on a decision
- Save submissions even when service is bad
- Keep a clearer record with fewer follow-up texts
Proof without turning into a tracker
Submission context, not all-day surveillance.
CrewGauge is built to support clean records, not to monitor crews all day. Capture point-in-time context when a sub submits a record, then use that context to review the work fairly.
- Point-in-time GPS context at submission
- QR-backed job context when available
- Notes and photos tied to the record
- Review flags for unclear entries
- No continuous GPS tracking
Job-cost visibility
See labor cost by project before the job is over.
When field records stay tied to the right job, owners can see what each project is costing in labor and reimbursements - not just after the fact.
- Records grouped by project and job
- Pending, approved, and paid status in one view
- Cleaner exports for job-cost review
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Export clean records
Approve, mark paid, and export by project.
CrewGauge does not replace QuickBooks or your books. It helps you get cleaner field records into the tools you already use.
- CSV export for QuickBooks, Excel, or invoicing backup
- Mark paid by check, cash, Zelle, or other method
- Keep a trail from field submission to export
Field to checkbook
Where the day gets sorted before checks get cut.
Replace placeholder slides with real jobsite or product images in the Strapi Media Library.
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Field record submission
Subs submit time, costs, and updates from the jobsite.
FAQ
Common questions from contractors managing subs.
CrewGauge is the field-to-checkbook app for small construction companies managing subs. It helps you capture field time, costs, photos, job updates, and submission context, then approve, mark paid, and export clean records by project.
Pilot
Start with one crew.
CrewGauge is being built for small contractors who need cleaner field records before checks get cut. Join the pilot and help shape the field-to-checkbook workflow.
CrewGauge is developed by Alethos, LLC.